Business Travel Expenses

The following policy statement was developed to communicate the travel and reimbursement related policies of the company and provides guidelines to assist in the implementation of those policies in a fair manner with all employees. The following expenses will be reimbursable as determined by the Vice President of Operations:

Personal Vehicle Usage
The prevailing Federal rate for auto mileage will be used to calculate the amount of reimbursement. The cost of commuting between your residence and the office is not reimbursable. At this time, auto mileage will not be reimbursed by Ateki. For further details, please contact the Vice President of Operations.
Federal rate includes gas, insurance and maintenance; therefore those expenses will not be reimbursed separately.
Reasonable parking and tolls will be reimbursed.
Parking and moving violations are non-reimbursable.

Meals and Entertainment
Business meals and entertainment expenses must meet the following requirements to be reimbursable.

The meal or entertainment must be an "ordinary and necessary" business expense in conducting business.
The expenditure cannot be lavish or extravagant.
There must be a substantial business discussion, directly before, during, or after the meal or entertainment.
Meals paid by the employee when accompanying a vendor or customer must have a business purpose and should be classified as entertainment.
Meals paid for by the employee for the benefit of co-workers should also be classified as entertainment and must have a business purpose to be reimbursed.
Required entertainment, other than meals, where business is discussed, will be reimbursed according to the type and purpose and must be approved.
Non-required, personal entertainment such as movies is non-reimbursable.

Travel and Expense Reports
Any expense $10.00 and over must have an accompanying original receipt.
Original receipt, charge card slips, register receipts, vendor bills, copies, or faxed receipts will be acceptable.
Expense reports and supporting documents should be submitted for reimbursement within 10 days of the end of the month in which the charge occurred.

In case of non-adherence to policy by an employee, Ateki may take the following steps:
Employees must offer explanation for all decisions that are divergent from this policy.
Ateki may disallow complete reimbursement.
Ateki may withhold total reimbursement.
Disciplinary action may be taken, up to and including termination of employment.
All questionable items will be brought to the attention of the appropriate manager.